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Purchase Ledger Assistant

  • Permanent
  • Woking
  • Up to £30,000 DOE USD / Year
  • Salary: Up to £30,000 DOE

Purchase Ledger Assistant

Woking (Hybrid after 3-Month Probation) 

Up to £30,000 per annum
No onsite parking available


About the Role

We are looking for a detail-oriented and proactive Purchase Ledger Assistant to join a busy and fast-paced finance team. This role is ideal for someone with strong accounts payable experience who enjoys working collaboratively with both internal teams and external suppliers.

You will play a key role in ensuring the smooth running of the purchase ledger function, maintaining accurate financial records, and supporting timely payments.


Key Responsibilities:

  • Accurately post supplier invoices and staff expense claims, ensuring correct matching to purchase orders and goods receipts
  • Prepare and process weekly payment runs, ensuring all payments are accurate and made within agreed terms
  • Reconcile supplier statements and promptly investigate and resolve discrepancies
  • Liaise with internal departments and external suppliers to resolve queries efficiently
  • Set up new supplier accounts, ensuring all required checks and documentation are completed
  • Respond to supplier queries via telephone and email in a professional and timely manner
  • Process manual payments outside of the standard BACS cycle and allocate them correctly
  • Assist in managing the shared Accounts Payable inbox
  • Complete credit application forms for review and approval by the AP Manager
  • Proactively manage and clear aged items, meeting deadlines consistently
  • Provide support and cover for team members during periods of absence

Skills & Experience Required:

  • Minimum of 2 years’ recent experience in a purchase ledger or accounts payable role (essential)
  • Strong understanding of 3-way matching (purchase order, goods receipt, invoice) (essential)
  • Experience working with multiple ledgers and handling high transaction volumes (advantageous)
  • Excellent attention to detail and high level of accuracy
  • Strong organisational and time management skills, with the ability to prioritise workload effectively
  • Confident communicator with the ability to build strong working relationships
  • Ability to work independently, use initiative, and perform well under pressure

Ref: 08544

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Adele

Director

Adele has worked in the recruitment industry for pretty much her entire life! She started out with a major plc where she rapidly moved through the ranks to become the youngest area manager on record. Following this she ran a 60 branch independent network before taking the plunge in 1994 and starting her own business. By her own admission this was probably one of the scariest things that she has ever done (and she has had 5 kids and had jumped out of an aeroplane at 12,000 feet!).

“After years of managing other people, getting back to the sharp end dealing with employers and candidates at first was terrifying – would I be able to do what I had spent years training others to do? I needn’t have worried, my view that recruitment is not rocket science was reinforced and it was evident that so many people were getting it wrong. By simple caring more and trying harder to get people what they want, my business was a runaway success”

Email Adele